[25/April/2004] Article (1)- Implementing the rules of the Statute of the Association, the flowing draft is herby called " The Rule of procedures for the Association of Senates and Equivalent Councils in Africa and the Arab World.
Article(2)- the following terms and expressions would have the meaning identical to them:
The Association: The Association of Senates and Equivalent Councils in Africa and the Arab World.
The Council: The Council of the Association.
The Conference: General Conference of the Association.
The Chairman: The Chairman of the Association's council.
The Secretary General: The Secretary General of the Association
The chamber: The Parliamentarian Chamber Participating in the Association
The Headquarters: The Headquarters of the Association.
Article(3): objectives & Structures
The association endeavors to implement provisions of the association's Statute and aims at achieving following purposes:
- Supporting bicameralism and enhancing cooperation among people in various fields.
- Supporting Arab, Islamic, African and international efforts and going in parallel with them.
- Promoting meetings and dialogues among Senates and Equivalent Councils(Assemblies) and among their members for promoting joint action, advancing cooperation and exchanging expertise.
- Coordinating efforts of the Senates and Equivalent Councils (Assemblies) in regional and international conferences and organizations.
- Participating in parliamentary activities of the Arab, Islamic and African Parliamentary Union and Inter-Parliamentary Union.
- Discussing issues of common concern within the regional and international shapers to take appropriate e required recommendations and resolutions concerning them.
- Deepening the awareness of the democratic values and concepts and promoting the role of organizations of the civil society and protection of human rights.
the Association of Senates and Equivalent Councils
in Africa and the Arab World is formed of chambers the representing the association's member council.
Affiliated with the association are the following bodies:
a- The Conference
b- The association's Council
c- The Secretariat
Article (6): conference
- The conference undertakes to study issues referred to it, within the authorities stipulated in Article No. (1), and issues of its recommendations and resolutions about then in conformity with them; in the event of the division is shall be by two thirds majority of the members states.
- The conference also has power to consider drafting or amending the Statute and to endorse it according to the procedures defined in article No. 9. of the association's constitution.
- The conference, pursuant to proposal by the Conference Office, assumes the formation of committees from within its members to assist in carrying out its tasks. The number of such committees and specialists shall be decided by the conference itself.
The conference is convened at the date and place determined by the association's council whenever it deems it appropriate to consider the topics proposed by the Council.
The conference is composed of delegations appointed by their national Council (Assemblies), the Chairmanship of the conference is entrusted to the Assembly of the host country.
The Conference Office facilities meetings of the conference to follow up the duties assigned by the conference.
Each chamber has to notify its Assembly of resolutions and recommendations of the conference, and has to inform the secretariat of the results of its efforts in this regard.
Article (11): The Association's Council
a- The Association Council is composed of two members representing each chamber, nominated before the date of the convening of the Council, and each Assembly has the right to delegate other members not exceeding three in number.
b- Chairmanship of the Council is on annual rotation according to the alphabetical order of the names of the Participant Assemblies. Any concerned Assemblies is allowed to grant its Chairmanship to the Council (Assembly) next to it in sequence of the alphabetic order.
c- It is possible to extend the term of the Conference Chairmanship to a second year pursuant to request by one or more Assemblies and the approval of two-third majority.
d- In case of termination due to legal incompetence of the Assembly chairing the Conference, the Chairmanship shall be automatically transferred to the next member in alphabetic order.
e- Each Chamber has two votes at the Association's Council
The Association Council enjoys the following authorities:
a- drafting and amending of rules of procedure, financial and administrative regulations, others shall be under the approval of member Assemblies majority.
b- Drawing up agenda of the Conference, extending invitations for its convention and fixing the time and venue of its meeting.
c- Receiving proposals, studying and deciding on them or submitting them to specialized committees for further consideration.
d- Considering and deciding applications for joning the Association.
e- Setting up committees from among its members to help operate its work and to specify their umber and functions.
f- Approving the Annual Budget and Audits Acocunts of the previous year.
g- Approving a legal Auditor and specifying his charges.
h- Carrying out the tasks designated by the Conference.
The Association's Council is authorized to take all measures leading to the realization of the Association's goals.
a- The Association Council convenes at least once a year in one of the member States alternately according to the alphabetic order, unless otherwise decided by the Association's Council.
b- A meeting at the Headquarters of the Association in the second half of each year is called for by the Chairman of the Association to the Heads of the Association's Council in preparation of issues and coordination of stands in the International Conference and Forum.
c- Chairman and the Association Council has the right to call for an extraordinary session if the council deems it necessary. Or in response to request from one of the Chairman of Chambers, and that is after the agreement of two thirds of the members.
Provisions of the Association's Statute are applied to progress of the Council's work especially pertaining the agenda, methods of deliberation of voting.
a- The Association's Headquarters shall be based in( ). The Association Council appoints, for a renewable two-year term, a Secretary General by absolute majority from among persons experienced in parliamentary affairs and of acknowledged scientific and administrative efficiency. The Association Council shall decide its salary and allowances.
b- Pursuant to nomination by the Secretary General, the Association's Council shall specify a sufficient number of assistants, directors and staff members, provided that they have experience and good representation of members states as much as possible.
c- The Council Chairman may authorize the Secretary General to appoint administrative employees needed for running the affairs of the Association and personel of the Secretariat within boundaries of the budget endorsed by the Council
The Secretary General prepares the annual report in which he presents the Association activities and achievements as well as the Assemblies of the Member States in the light of Chambers Reports submitted, at least two months prior to the Council's convening. The Secretary General shall dispatch the report to Chambers participating in the Association in a month prior to the Council's meeting. The report shall be adopted as a basis for general discussion for the Council's meetings to begin with.
The Association's Secretariat undertakes the following tasks:
a- organizing and managing continuous communication among Chambers and the Association and other international bodies and organizations.
b- Preparing topics to be submitted to the Association Council and its conferences and preparation of documents and reports needed, in addition to drafting minute, accounts of meetings and correspondence.
c- Keeping and archiving documents.
d- Handling the Association and its organizations financial and administrative affairs.
e- Reporting decisions and recommendations taken by the conference of the Association Council to Councils ( Assemblies), Governments and other concerned parties.
The Association Council shall set up from among its members the following committees:
- The Legal Committee.
- The Political Affairs and Parliamentary Relations Committee.
- The Financial, Economic and Social Committee.
- It is also, permissible to appoint Provisional committees for specified purposes.
a. In its first meeting with each committee shall select a Chairman and Rapporteur from among its members.
b. Meeting of the committees is deemed legal with attendance of a least half of their members and decisions are taken by majority of attendants.
Proposals, reports and other documents are referred to committees heads by the Secretary General, in agreement with Chairman of the Association's Council. The committee submit results of their meeting to the Secretariat which shall consequently present them to the Association Council or implement what they could.
a. The above committees hold their meeting when the Association's council convenes at the time and venue decided at the meeting.
b. The committees or some of them hold meeting at the headquarters of the Council in response to an invitation forwarded by Chairman of the Association Council.
The member Chambers contribute to the Association's budget according to rules approved by the Association's Council and in proportions determined annually or according to amendments it decides.
The Association's Rules of Procedure may be amended by a written proposal from one of the Chambers seconded by at least another Chamber, two months before holding the meeting and by approval of majority of member Chambers.
The Association of the Senates and Equivalent Councils in Africa and the Arab World is a body corporate and is represented by the Chairman of the Association's Council or whoever represents them.